your data, handled with care.

who we are

saddlesummit is organised by Hippisch Expertise Centrum B.V., Pastoor Roesweg 45, 5398 HZ Maren-Kessel, the Netherlands (Chamber of Commerce / KvK no. 96792388). We are the controller of the personal data described here.

Questions about privacy? Email us at info@saddlesummit.com.

what we collect, and why

Early-access ticket list. Your email address, and optionally your first name and trade. We use them to tell you when tickets go live, to send the early-bird price and to keep you posted about saddlesummit. Legal basis: your consent.

Exhibitor interest list. Your email address, brand or company, and optionally your name, country and whether you exhibited in 2026. We use them to contact you when exhibitor packages open. Legal basis: your request to be contacted (pre-contractual steps) and our legitimate interest in organising the event.

Tickets. Tickets are sold through our ticketing partner Ticketsoft. They process your order and payment details on our behalf, so we can admit you and send your tickets and invoice. Legal basis: performance of the contract and our legal (tax) obligations.

Emails to us. If you email us, we use your message and contact details to answer you.

who else sees your data

We never sell your data. We only share it with service providers that help us run saddlesummit, under a data processing agreement: MailerLite (email newsletters, EU), Ticketsoft (ticket sales and payments, NL), and our website hosting providers (Vercel and Convex). Some of these providers may process data outside the EU; where that happens, they rely on the EU–US Data Privacy Framework or the European Commission's standard contractual clauses.

how long we keep it

Interest-list data is kept until you unsubscribe, and no longer than two years after the last edition you showed interest in. Ticket and invoice data is kept for seven years, because Dutch tax law requires it. Emails are kept as long as needed to handle your question.

your rights

You can unsubscribe from our emails at any time with the link at the bottom of every email. You also have the right to access, correct or delete your data, to restrict or object to its use, and to receive it in a portable format. Just email info@saddlesummit.com; we reply within a month.

Not happy with how we handle your data? You can file a complaint with the Dutch Data Protection Authority (Autoriteit Persoonsgegevens).

cookies

Right now saddlesummit.com only uses functional storage that the site needs to work (for example, remembering that you already joined a list). These need no consent.

We may add analytics (Google Analytics) and marketing cookies (Meta pixel) later, to measure which campaigns work. We will only place those after you agree in a cookie banner, and you can change your choice at any time. This statement will be updated when that happens.